Concession Fundraising Policies & Procedures

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1. There will be a 20% fee of your total revenue per event for use of the concession equipment. This is payable from event proceeds and will allow us to maintain the equipment and a portion will be donated to the ATF.

2. All equipment must be returned to the teacher’s lounge after your event.

3. All equipment must be returned clean, otherwise a $100 fee will be charged. Cleaning supplies for the popcorn machine are located under the sink in the teacher’s lounge.

4. Damage to concession equipment will be repaired and charged to the organization who was responsible for the damage. 

5. Concession specific items will be purchased by Boosters and charged to the organization hosting the event. 

6. The Booster’s concession equipment is available for rental when not in use for an ATF fundraiser. ATF fundraisers take priority over other use, otherwise it is available on a first come, first served basis. 

7. It is the responsibility of all groups that use the concession equipment to make sure that the concession machines that are used are cleaned properly and are in proper working order when the event is over. Videos for use and cleaning as well as instruction manuals are below. Equipment and unused, non-perishable supplies are to be returned to the BASIS Flagstaff teacher’s lounge. Failure to do so can result in additional fees & possible loss of privilege to use the concession equipment for future events. It is the responsibility of the user group to notify the Boosters of any malfunctioning concession equipment during their event. Groups using concession equipment will be responsible for the cost to repair or replace equipment that is damaged during use. Boosters can be contacted at: basisflgboosters@gmail.com

8. The group using the equipment for the event shall have a responsible, adult representative trained in use of the equipment sign for use during the requested event. This may be the club/team advisor/coach or parent/guardian so long as they acknowledge reviewing the user manual and use/cleaning videos for each piece of equipment used in advance. 

9. NOTICE NEEDED: Boosters will need at least 3 school days notice for concession use, we will let you know if we can accommodate your event. The more notice the better.  We will do our best to have supplies for the event. Sometimes items are out of stock or need to be ordered.  If you have supplies from a previous rental please coordinate with Boosters for adjustments in supply requests and price.

10. Additional concession items such as drinks and non-perishable snack items should be purchased by the fundraising group. 

11. Fundraising group should have their own cash box / change. 

12. Yardley Mannix will be the point of contact at school for signing in/out equipment rentals as well as collecting fees. Please keep in mind to only go through Yardley once the organization has received confirmation directly from Boosters that we can accommodate your event request. Boosters will send an email confirmation and CC Yardley so she knows to expect to hear from the organization to coordinate. Please refer to the purple binder in Yardley’s possession when checking out and returning equipment.